Minutes of Board Meetings for CY-2010

                                                DBARA Board Meeting August 2, 2010

President John LoCicero K4TUG

Vice President Leah Bowen KJ4MR

Treasurer Frank Reda AJ4LE

Secretary Carolyn Truesdale KI4VWP

Director Bob Ledford WA4IDI

Director Art Byrnes KA4WDK

Director Paul Milward NU4C

Guests: Darryl Peterson AB4GU

             Steve Szabo WB4OMM

             Jeff Mathews AJ4MQ

             Vicky Byrnes

6:30 Meeting Brought to Order

Old Business

1.  Frank Reda:  Field Day expenditures were again discussed.  Although Field Day    

went over budget, there are non perishable food items and paper goods being held for a club picnic.  Also it was clarified that Steve Szabo was not paid twice for the cost of the raffled radio.  The treasurer already received and deposited the rest of the money for the raffle tickets. There was $1296 in the Club Account.

Old Business

1. Steve Szabo will bring price quotes to the net Board Meeting.  He will seek a       system with the duplexer built in.  Also the controller will be internet capable.  Halifax Hospital is now furnishing an analog phone line so there will be no more phone bill after August.  The internet connection is there.
2. Banquet tickets were handed out to Board members for sale to those who wish to attend the annual DBARA Awards Banquet.   The price of tickets will be $18 each.  Purchasers must indicate if they are Seniors (60 years and over) which will give the Club a $1.00 break on the payment to Duff’s

New Business

1. The ARRL has provided a grant to Starke Elementary School in Deland for there after school Ham Radio Club.
2. Mike Lee WB6RTH will be hosting a Town Hall meeting on the subject of restructuring Varecs on August 17^th at 7 pm at the First Presbyterian Church in the Egress Hall where regular DBARA meetings are held.  All interested parties should plan to attend.
3. Club expenditures over $100.00 must be presented to the Board for approval before the expenditure.  Any amount not approved by the Board may become the petitioner’s responsibility.  Receipts must be presented at the time of payment or shortly thereafter if payment is made in advance.  Motion brought by Paul Milward.  2^nd Bob Ledford  The vote was unanimous.
4. A Charter Review will be postponed until 2011.
5. The program for the August General Meeting will be presented by Mr. Lewis from the State Attorney General’s Office on Identity Theft.
6. There is a need for changes in the DBARA Membership Application form.  A Review Committee will be set up to examine the needed changes and make recommendations.

8:22 pm  All business having been concluded Paul Milward brought a motion to adjourn.  2nd by Carolyn Truesdale.  The vote was unanimous.

Received 2010.08.08 posted 2010.08.09 

                                                DBARA Board Meeting July 12, 2010

President John LoCicero K4TUG

Vice President Leah Bowen KJ4MR

Treasurer Frank Reda AJ4LE

Secretary Carolyn Truesdale KI4VWP

Director Bob Ledford WA4IDI

Director Art Byrnes KA4WDK

Director Paul Milward NU4C

Guests: Darryl Peterson AB4GU

             Bob Brannigan W2EJG

 Jeff Mathews AJ4MQ

             Vicky Byrnes

6:30 Meeting Brought to Order  

Old Business

1. Frank Reda voiced concerns about the spending for Field Day which left the Club bank account with tight funds for other events.  $796.66 in expenses was reimbursed from Club funds.  A budget of $300.00 had been authorized for Field Day.  In reviewing the receipts and payments, it became evident the raffled radio had been accidentally reimbursed to Steve Szabo WB4OMM twice, once from the ticket monies and once in the final check written from the receipts.  The Board feels Frank Reda, as Treasurer, should discuss payment of the radio with Steve Szabo to clarify and rectify this situation.  The fee for the Porta Pottie was considered necessary and unforeseen.  Also expensive equipment was purchased for use at this event which went above and beyond what was authorized by the Board.  In order to prevent these budget issues from happening in the future, it is agreed by the Board that all expenses must be preplanned (historical data will be provided), priced, and a written budget presented to the Board, by a Committee in which at least 3 persons participate, for payment in advance.  Should unforeseen expenses occur, these will need to be presented to the Board for determination as to whether these expenses qualify for additional funds.

2. There is already an Election Committee, headed by Martin Wilcox W9OV (EX-N0BBB) (assisted by Victoria Wilcox KJ4PLF and Rev Glenn Jones KJ4MNW) established for the upcoming Election of Officers.

3.  There was no mention by the Church of a problem with clean up after the last General Meeting.

New Business

1. Other Committees which will need to be established will be a Picnic Committee if there is interest in a Club Picnic.  A Repeater Committee, Budget Committee with Frank Reda as Head, A Banquet Committee,
2. Tickets for the Raffle of a DStar radio at the Awards Banquet will need to be printed.  The Board agreed it would be best to sell a few more tickets and reduce the price of the tickets to $10.00 each, printing 300 tickets so more people could afford to participate.
3. The CD is reaching term.  Art Byrnes moved the CD be rolled over for a term of 1 year. The Treasurer is to seek the best rate available at his discretion.  2^nd Carolyn Truesdale.  The vote was affirmative with 1 dissenting vote. 
4. It was generally agreed, license testing will be held every other month.  DBARA’s schedule will be Aug. and Oct for the rest of this year.  No testing will be held in Dec.  Testing will resume for 2011 in Feb.
5. The subject of establishing a By Law Committee was tabled until next month.
6. A Field Day Analysis was presented by Bob Brannigan W2EJG.  He believes many persons have problems operating newer equipment.  His suggestion was the Club purchase older equipment for use in the schools and for Field Day.  John LoCicero felt a more viable plan would be to hold some equipment as it is donated, repairing if necessary, for this purpose.  Keys and other personal equipment should be brought to the Field Day by the individual operators for their own use.

8:00 pm  All business having been concluded Leah Bowen brought a motion to adjourn.  2nd by Paul Milward.  The vote was unanimous.

2010.08.02 @ 0855

                                                DBARA Board Meeting June 8, 2010

President John LoCicero K4TUG

Vice President Leah Bowen KJ4MR- Absent

Treasurer Frank Reda AJ4LE

Secretary Carolyn Truesdale KI4VWP

Director Bob Ledford WA4IDI

Director Art Byrnes KA4WDK

Director Paul Milward NU4C

Guests: Darryl Peterson AB4GU

 Jeff Mathews AJ4MQ

             Steve Szabo WB4OMM

             Vicky Byrnes

6:30 Meeting Brought to Order (Special Date & Time to Accommodate Plans for Field Day)

Old Business

1. Steve Szabo reported on progress:  Upgrade to Repeater will require both replacement of the Repeater and the Controller.   A Controller with Internet connection is being researched in order to reduce expenses in the future.  A new cabinet was provided with the D Star installation that will provide good security for our equipment as well.

2. Steve Szabo gave Field Day report: Everything has been arranged for the Field Day to be held at the Daytona Beach Police Dept.  All stations are planned; air conditioning and food storage are available.  Food budget was increased to $300 with the unanimous approval of the Board.  Testing will be held at the Field Day on Sat morning.  So far four people are planning to take their exams.

New Business

1.  Raffle Tickets will be sold for a radio of the winner’s choice- either an HT or a mobile unit will be purchased for the winner.  The drawing will be held at the Field Day on Sat evening.  Ticket holders need not be present to win.  The tickets will be available for sale for $5.00 each at the June General Meeting.  Proceeds will go toward the Repeater Upgrade.

2. It was decided that a $25.00 per ticket raffle for a D Star Radio will be held at the Awards Banquet.  Tickets will go on sale for the D Star at the August General Meeting as well as tickets for the Banquet.

3. The Slush Fund donation jar netted $53.00 for use to purchase needed items for the school project or to help defray the cost of membership for those who cannot afford it.  This will be a one time membership purchase only.

4. Frank Reda gave the Treasurer’s Report:  Repeater Donations $817.10

                                                                Account Balance    $3005.51

    A letter has been received from the Orlando Amateur Radio Association which included a check for $3.50 as a donation for DBARA members donated help at the recent Hamcation.  A Thank You card will be sent.

5. Frank Reda has chosen a design for the name badges to designate Lifetime Members.  Steve Szabo is working on a plaque to be presented to paid Lifetime Members.

6.  Ken Hansen of the Civil Air Patrol will present a program on Search and Rescue for the June General Meeting.

7.  A Proclamation has been received from the Mayor of Daytona beach in honor of Field Day.

8. Jeff Mathews is planning a class on Grounding for Aug 1^st.  He is looking for interest in other topics for future classes and for persons interested in helping to teach the classes.

7:30 pm Motion to close the meeting brought by Art Byrnes.  2^nd Bob Ledford.  The vote was unanimous.

Received 2010.06.20 posted to web on 2010.06.24

DBARA Board Meeting May 3, 2010 

President John LoCicero K4TUG
Vice President Leah Bowen KJ4MR
Treasurer Frank Reda AJ4LE
Secretary Carolyn Truesdale KI4VWP
Director Bob Ledford WA4IDI
Director Art Byrnes KA4WDK
Director Paul Milward NU4C

Guests: Darryl Peterson AB4GU

             Jeff Mathews AJ4MQ

             Vicky Byrnes

7:00 Meeting Brought to Order

Old Business

1. DBARA owned radio equipment will be brought to the Club Auction by Bill Schwartz WS1C

2. Steve Szabo WB4OMM has arranged for the Field Day to be held at the Daytona Beach Police Dept. 

3. Jose Fernandez AJ4BN has agreed to provide vendor info for Club Logo items

New Business

1.  $200 is to be budgeted for food items for Field Day.  Motion brought by Carolyn Truesdale KI4VWP  2^nd Paul Milward NU4C

1. There will be no program for the May General Meeting. The Club Auction will be held.

2.  Ken Hansen of the Civil Air Patrol will present a program on Search and Rescue for the June General Meeting

3.  Art Byrnes believes there would be space available if needed for DBARA at the ARC building on Jimmy Ann Drive.

7:40 pm Motion to close the meeting brought by Paul Milward.  2^nd Bob Ledford.  The vote was unanimous.

Received on Sunday 2010.06.20 Posted to web on 2010.06.24

DBARA Board Meeting April 5, 2010

President John LoCicero K4TUG

Vice President Leah Bowen KJ4MR

Treasurer Frank Reda AJ4LE

Secretary Carolyn Truesdale KI4VWP

Director Bob Ledford WA4IDI Absent

Director Art Byrnes KA4WDK

Director Paul Milward NU4C

Guests: Darryl Peterson AB4GU

7:00 Meeting Brought to Order

Old Business

1. DBARA Awards Banquet tickets:  It was generally agreed upon that ticket price should be about $17.00 to cover cost and door prizes.

2. Steve Szabo WB4OMM has purchased a club projector from eBay. 

3. Tabled for more research.  Park for Field Day: Steve Szabo is checking out the use of the DBPD.  Art Byrnes will check out use of the main pavilion at Sunrise Park at LPGA and Riverside Drive.

4. John LoCicero will get vendor info on Club Logo items from Jose Fernandez AJ4BN 

5. Club equipment has been selling.  Proceeds will go toward the repeater upgrade. $209.00 has been received in sales of the equipment so far.

New Business

1. Frank Reda has researched local security on check writing.  Two signatures on the checks will not help because the bank does not check the signatures. 

2. The Program for the April General Meeting will be given by Steve Szabo on his new Ham Shack.  Also Mr. Mike Lee will speak briefly on his efforts to install D Star repeaters in Florida and our area in particular.  The club auction will be held at the May meeting.         

3. In view of recent issues, Yahoo Group monitoring will be tightened.  A warning will be given for infractions and a 2^nd offense will result in at least temporary blocking.  Very serious offenses may result in permanent blocking.

4. Frank Reda will research a special name badge for Lifetime Members.

7:50 pm Motion to close the meeting brought by Paul Milward.  2^nd Bob Ledford.  The vote was unanimous. 

DBARA Board Meeting March 1, 2010

President John LoCicero K4TUG

Vice President Leah Bowen AJ4MR- Absent

Treasurer Frank Reda AJ4LE

Secretary Carolyn Truesdale KI4VWP

Director Bob Ledford WA4IDI Absent

Director Art Byrnes KA4WDK

Director Paul Milward NU4C

Guests: Steve Szabo WB4OMM

             Jeff Mathews AJ4MQ

             Darryl Peterson AB4GU

             Millie Reda

             Vicky Byrnes

6:55 Meeting Brought to Order

Old Business

1. DBARA Awards Banquet reservation.  Motion to make reservation at Duff’s brought by Paul Milward, 2^nd Art Byrnes Vote was unanimous.

2. Steve Szabo to purchase a club projector from eBay.  Motion brought by Paul Milward, 2^nd Frank Reda Vote was unanimous

3. Tabled for more research.  Park for Field Day: Steve Szabo offered several ideas for a location.  Consensus- DBARA wants to combine the club picnic with Field Day.  Sunrise Park in Ormond Beach is a favorite location.

4. John LoCicero will get vendor info on Club Logo items from Jose Fernandez AJ4BN

5. Club equipment is now listed on the Yahoo group and the DBARA website.  John LoCicero volunteered to help take pictures of any equipment that may need to be listed on eBay due to a lack of local interest.  Proceeds will go toward the repeater upgrade.

New Business

1. Frank Reda has researched local sources for name badges.  He displayed 3 choices for badges.  A motion was brought by Carolyn Truesdale to keep the current badge style.  2^nd by Paul Milward.  A majority of the Board voted in the affirmative 

2. Leah Bowen will provide the Program on Bunny Hunting for the March General Meeting.          

3. Testing Session to be held April 2nd or 3^rd weekend.  John LoCicero will secure a location.

4. John LoCicero spoke with Mike Lee regarding the D Star Repeater which is planning to install at the DBARA site at Halifax Hospital.  Mike Lee has agreed to give a presentation to DBARA regarding the DEC and also D Star.

4. Report from treasurer.  At this time DBARA has 90 members and $1,738 in addition to the $3,000 CD.

7:50 pm Motion to close the meeting brought by Paul Milward.  2^nd Carolyn Truesdale.  The vote was unanimous.

2010.03.23

Board Meeting Minutes  - February 1, 2010

Board members present:

John Locicero …….President

Leah Bowen……….Vice-President

Frank Reda………...Treasurer

Carolyn Truesdale....Secretary

Bob Ledford……….Director

Art Byrnes…………Director

Paul Milward………Director

Guest:

David Lammers AE4DL

Meeting took place at Duff’s Restaurant at Sunshine Mall South Daytona

7:00 pm meeting called to order        

 Old Business

1. Discussion regarding Hambone College being held at the college as a non-credit college course. Cost per student would be $150 per Bill Schwartz WS1C

Paul Milward NU4C pointed out the cost would be too high and no one would take the class when they have the internet to study from.

Art Byrnes stated that we should let Bill Schwartz WS1C try his plan anyway

Carolyn Truesdale KI4VWP motioned DBARA should not be involved in a class which would cost members $150 to participate.  2^nd by Paul Milward

The motion passed by a majority of votes.

2. Repeater Upgrade and talking to the gentleman who is interested in putting in a D-Star repeater at the hospital.

Steve Szabo WB4OMM is handling the talks between this gentleman and the club as well as negotiating with the hospital regarding the upgrade.

It was generally agreed the funding for the upgrade should come first from donations.

Paul Milward made a motion that the club should write a letter for donations.  Steve Szabo has already written such a letter per Leah Bowen AJ4MR.  This item was tabled until a progress report is available from Steve Szabo.

3. Tailgate Party for 2011

      Paul Milward made a motion that a committee be formed from the club membership to organize and locate a place to hold a Tailgate Party. Bob Ledford WA4IDI seconded the motion. It was voted on and the motion passed unanimously.

4. Steve Szabo is looking for a place to hold Field Day 2010.

5. Club Projector: Art Byrnes KA4WDK will look into the purchase of a good middle of the road projector.

6. Finding a place for the DBARA Awards Banquet this year.  Duff’s appears to be a viable solution.  The banquet room is large enough to hold the numbers expected to participate this year.  There is a better choice of food to please more people and no need to choose the food in advance.  The price is reasonable, which would allow the club to charge enough for the tickets to better cover expenses.  An application was obtained from the manager.  Investigation into other options for a Banquet site will continue.  The choice of a site was tabled to a future time.

New Business

1. How to lock up the club CD so it won’t be spent.  The CD funds represent the Lifetime Membership Fees paid to DBARA plus a few grants.  The Board previously voted this money should not be spent unless there is a dire emergency as there will not be future dues from these sources
    

2. Checks written on DBARA funds should be signed by a minimum of two officers in the Club.  Carolyn KI4VWP made a motion to have four officers able to sign the checks in case of illness or unavailability of signers.  Paul Milward NU4C seconded it. The motion was tabled until the March Board Meeting pending research by the Treasurer Frank Reda AJ4LE into the Bank’s requirements for signers.

3.  A Renewal letter will be mailed to those members who have not yet paid their 2010 dues.  John Locicero K4TUG  agreed to mail out the letters. 

4. Treasurer’s Report:

Starting balance this year         $1506.91
             Net income for Jan.     $215.79                                                    Net expense for Jan.      $86.33
                    Ending balance    $1636.37

5.  Motion to close the meeting:     Paul Milward NU4C motioned to close the meeting. Carolyn KI4VWP seconded. Meeting closed at 8:17 pm            

January 2010
February 2010

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