The Daytona Beach Amateur Radio Association
Terms and Definitions
As used in this document and other official documents, correspondence and communications of the Daytona Beach Amateur Radio Association, the following terms and definitions shall apply:
Amateur Radio License: A license issued by the FCC, under Part 97 of the Communications Act of 1934, as amended, for operation in the Amateur Radio Service.
ARRL: The American Radio Relay League, Inc.
Association Member: A person who currently meets the requirements, including the payment of dues, for membership in the association as outlined in the Association Constitution and/or By-Laws.
Association: The Daytona Beach Amateur Radio Association, Inc., Daytona Beach, Florida
DBARA: The Daytona Beach Amateur Radio Association, Inc., Daytona Beach, Florida Executive Board and Executive Committee: The officers and Directors duly elected to their respective positions by a vote of the Association Membership.
FCC: The Federal Communications Commission
Specific Notice: The posting of a notice or notices of regular or special meeting, meeting subject(s), elections, changes in policies, revision of Association by-laws, rules and regulations or Articles of Incorporation or any documents tendered for review, information or action on the Association website http://www.DBARA.org or any other such official Association website hereinafter created.
By-Laws of the Daytona Beach Amateur Radio Association, Inc.
SECTION 1: MEMBERSHIP
Any person interested in Amateur Radio shall be eligible for membership.
1. There shall be eight (8) classes of membership as follows:
(a)Full – Any person who holds a valid Amateur Radio license and meets financial obligations and participation requirements of this Association may be elected to FULL membership, with all of the benefits, rights and privileges afforded members.
(b) Associate – All persons interested in Amateur Radio but not holding a valid license may be elected to ASSOCIATE membership. Associate members shall have no voice in the decisions of the Association and shall have no vote.
(c) FAMILY membership is extended to the spouse or partner member of the family of a FULL member residing in the same household as the FULL member. FAMILY members accorded the same privileges as a FULL member but will not receive a personal copy of association mailings.
(d) STUDENT – Any person who holds a valid Amateur Radio license, is a full-time student, is 21 Years old or younger, and meets the participation requirements of this Association may be elected to STUDENT membership. STUDENT members are accorded the same privileges as a FULL member but carry no membership fee and may not hold elected office or vote.
(e) FIRST YEAR LICENSED – Any person that obtains their first valid Amateur Radio license, And meets participation requirements of this Association may be elected to a complimentary FIRST YEAR LICENSED membership within 12 months of the license issue date. FIRST YEAR LICENSED members are accorded the same privileges as a FULL member but carry no membership fee or vote; First Year membership status expires at the end of the calendar year the member is
(f) HONORARY MEMBERSHIP – Honorary membership may be granted for life to any person who, in the opinion of the Membership has rendered an outstanding service to the Association. Grant of such Membership requires a two-thirds affirmative vote of the eligible members present at the meeting at which the nomination is presented. Honorary members are accorded the same privileges as a FULL member, may vote, but carry no membership fee. There shall be no more than five (5) honorary members of the Association at any given time.
(g) LIFE MEMBERSHIP – LIFE membership may be granted at a membership fee of 20 times the annual membership rate for a FULL membership. LIFE membership requires a written application and payment of 50% of the LIFE membership fee at the time of application, with the remaining fee paid within two years (25% of the remainder in each of the following two years after initial application). Life members are elected at a regular meeting by two-thirds of the members present; advance notice is not required, LIFE members hold FULL membership for the remainder of their natural life, A Life Member applicant that fails to fulfill the payment requirements by the third year shall be converted to a FULL member status, and the funds received applied to FULL membership from date of application; with any remainder retained for future FULL membership payment until said funds are depleted.
(h)LIFE FAMILY membership may be granted at a rate of 20 times the annual membership rate for a FULL Family member. LIFE FAMIL Y membership requires a written application and payment of 50% of the membership fee at the time of application, with the remaining fee paid Within two years (25% of the remainder in each of the following two years after initial application. LIFE FAMIL Y members are elected at a regular meeting by a two-thirds majority affirmative vote of the members present; advance notice is not required. LIFE FAMIL Y members hold FULL Family membership for the remainder of their natural life, A LIFE FAMIL Y Member applicant that fails to Fulfill the payment requirements by the third year shall be converted to a FAMIL Y member status, and the funds received applied to FAMIL Y membership from date of application; with any remainder retained for future FAMIL Y membership payment until said funds are depleted.
SECTION la. Association Executive Board Communication with Members
The Executive Board may communicate with the membership by any reasonable means available including voice, electronic, social media or any other media now available or which may become available in the future. The Executive Board will attempt to communicate important matters by a variety of means when possible, however, Official Bulletins, Announcements or Notices posted on the Association Web Page, http://www.DBARA.org shall constitute specific notice as required by these by-laws.
SECTION 2: ELECTIONS
Only association members in good standing, holding FULL, HONORARY or LIFE membership shall have the right to vote.
The President shall appoint a Nominating Committee at any time prior to the month preceding that designated as the Election or Annual Meeting of the Association. It shall consist of at least two (2) FULL Members who shall prepare a slate of Officers and Directors willing to so serve. Notice of the nominations shall be provided to members in writing, electronically, or mailed to all members entitled to vote in the election. Additional nominations of qualified members to any office may be accepted from the floor during the Annual Meeting in November prior to the vote. All voting is by ballot or roll call and only members in good standing may vote. Proxy or absentee ballots shall be provided to voting members by request, provided said request is received no less than 10 days prior to the scheduled vote. Absentee ballots must be returned to the association via US Mail and received by the Association no later than 10 days following the scheduled vote. The association, its officers and directors shall not be responsible for lost or misdirected mail.
QUALIFICATIONS REQUIRED TO HOLD OFFICE IN THE ASSOCIATION (Officer or Director)
Officers and Directors must be currently licensed Amateur Radio Operators at least 21 years of age, and Full members of the Association, in good standing.
Officers and Directors are required to attend at least 8 (eight) regularly scheduled Executive Board Meetings each year, unless excused for good reason. Officers and Directors unable to attend a scheduled meeting are requested to notify the president in advance of the meeting. Vacancies occurring between elections shall be filled by a special ballot at the next regular meeting of the Association after the vacancy occurs, if practical. The elected candidate shall fill the un-expired term of the Officer or Director. Elected officers may succeed themselves indefinitely.
SECTION 3: DUTIES of THE EXECUTIVE BOARD
The Executive Board will make preliminary plans and proposals to the Association pertaining to policy, approve expenditures, discuss and suggest activities and receive committee action reports and proposals.
The President or his or her designee shall preside at all meetings of the Association and shall conduct the same according to the rules adopted; and shall enforce due observance of the Constitution and By-laws; decide all questions of the order; sign all official documents that are adopted by the Association, and none other; and perform all the duties customary and pertaining to the Office of the President. The President shall be the Chairman of the Executive Board and Member ex-officio of all Committees; and shall appoint or solicit the Chairmen of all Committees.
The Secretary shall keep a record of the proceedings of all meetings, keep a roster of the membership, call roll for any vote, when a roll call vote is requested, carry on all correspondence, read communications as appropriate and communicate with the membership as required. At the expiration of elected term, turn over to the elected successor everything in
The Treasurer shall share the responsibility for the upkeep of the Association roster with the Secretary, be responsible for all monies received and expended, and shall pay no bills without proper authorization by the Executive Board based upon presentation of vouchers, bills, or receipts. At the expiration of the elected term, the Treasurer shall turn over to the elected successor everything in their possession belonging to the Association. An audit shall be made at the end of his
The Vice-President shall assume all duties of the President in the in the event the President is unable to perform the duties of the Presidency. In the event of the temporary absence of the President, the Vice-President shall perform the duties
SECTION 4: REMOVAL OF OFFICERS AND/OR DIRECTORS
Removal of Officers or Directors shall require written petition by one-third of the voting members submitted to the Secretary of the Association: the Secretary shall notify the Executive Board of the receipt of the petition. A two-thirds vote of the members present at the next regularly scheduled meeting is required for removal. Or if that is not practical, at the meeting immediately following the next regularly scheduled meeting. The Secretary shall provide, upon the request of any member eligible to vote, the number of valid signatures that are required to meet the one-third requirement for the petition.
SECTION 5: COMMITTEES AND APPOINTMENTS
The President shall appoint such committees of the membership as are in his judgment indicated to assist in the conduct of the affairs of the Association. These Committees may include, but are not limited to: Programs, Activities, Field Day, Social Events, Hambone College, Association Station, Repeater, Publications, Banquet or other committees as seen fit to meet the primary purpose of the Association. The President may also appoint Individual positions such as Committee Chairs, Webmaster, Field Day Chair, and other positions as necessary to provide for effective and efficient operation of the Association.
Committees and/or individual appointments made by The President may be on-going, time limited or project limited at the discretion of The President. In addition, The President may discontinue, disband or eliminate any committees or individual appointments as he finds in the interest of the Association, provided that such committee or appointment is not required by the Constitution or By-Laws.
SECTION 6: ASSOCIATION LICENSE TRUSTEE
The President shall appoint a Trustee for the FCC Association License, K4BV; this appointment must be a FULL member in good standing, preferably holding a valid FCC Extra Class License, familiar with the responsibilities of maintaining an Association license and a full time resident of Volusia County. The appointment must be validated by the Executive Board. Once appointed the Association License Trustee shall remain in this position until the Trustee withdraws from the position, is unable to continue, or is removed by a super-majority vote of the Executive Board (75% of the members of the Executive Board). The Association License Trustee is also the designated Chief Repeater Control Operator for the Association Repeater( s) under the Association license call; Chief Control Operator for any Association operations, fixed or portable where the Association call is used; and shall administer the incoming and outgoing QSL service for the Association Call ofK4BV. The Association License Trustee may appoint repeater control operators, QSL managers, and designate control operators when the Association call is used, as necessary. The Association License Trustee shall promulgate rules and procedures for the use of repeaters and operations of any use of the Association call K4BV.
SECTION 7: QUORUMS
A quorum for conducting meetings shall be members present that are eligible to vote.
A Quorum for the election of Officers and Directors shall be the members present. Officers and Directors are elected by a majority vote of the eligible members present at a regular or special meeting, specific notice of which has been provided in advance thereof to voting members. Proxy or absentee votes shall be provided to voting members by request.
A quorum for amending the By-Laws shall be the eligible voting members present. The By-Laws may be amended and revised by a two-thirds affirmative vote of the eligible members present at a regular or special meeting, specific notice of which has been given in advance thereof to all voting members. Proxy or absentee votes shall be provided to voting members by request.
A quorum for amending the Articles of the Constitution shall be the eligible voting members present. The Articles of the Constitution may be amended and revised by a two-thirds affirmative vote of the eligible members present at a regular or special meeting, specific notice of which has been given in advance thereof to all voting members. Proxy or absentee votes shall be provided to voting members by request.
SECTION 8: MEMBERSHIP DUES
Membership dues paid (or any category of membership) ARE NOT REFUNDABLE.
a) FULL members shall pay $25.00 dues per year.
SECTION 9: REMOVAL OF MEMBERS
Any member may be removed from membership in the association for cause. The following process must be pursued to accomplish the removal of a member:
The member who recommends the removal of another member must submit the request in writing
l. The letter must clearly state the reason(s) for the proposed action.
2. The letter must be signed by the member bringing the action.
3. The letter must be endorsed and signed by at least two (2) other FULL Members of the association in good standing.
The Executive Board shall summarize the contents of the letter requesting removal, and present the summary at the next regularly scheduled meeting of the association if possible.
A member of the Association may be removed from membership, for cause, by a majority vote of the members present at the above referenced, duly constituted meeting of the Association.
A member under consideration for removal must be notified of the time and place and given notice that the subject of the members removal will be presented at the meeting. The subject member must be allowed reasonable time to present an appeal to the members present prior to the vote.
A removed member of the Association may, within 30 days of removal, submit a written request for an appeal hearing to the Executive Board. The Executive Board will vote, during its next regularly scheduled meeting, upon proper motion to hear or reject the request for appeal. The Executive Board IS not obligated to hear the appeal
Following one year of the date of removal, the removed member may apply, by letter, to the Executive Board for reinstatement. If approved by a majority vote of the Executive Board, the reinstatement must also be approved by a majority vote of the members present at a duly constituted meeting, of the Association. Any reappointment granted will be treated as a New Membership application.
SECTION 10: CONFLICT
Nothing in these by-laws shall conflict in any Way, with the purpose, organization or operation of the Daytona Beach Amateur Radio Association, Inc., as set forth in the Articles of Incorporation as originally adopted and amended.
SECTION 11: PARAGRAPHS, SECTIONS AND NUMBERING
The paragraphs, sections and numbering scheme in this document are for ease of reading only and carry no other significance.